These losses could slow down a company’s growth unless they switch to a more reliable and efficient system to track and record employee hours. With manual timesheets, it’s hard to prevent this practice as there’s no way to differentiate between productive and unproductive hours.Īs per American Society of Employers estimates, US-based employers roughly lose 20% of every dollar earned to time-theft. Buddy-punching (one employee punches in for another).Non-work-related activities such as social media browsing.Time theft refers to the practice where employees report hours that they haven’t worked for, resulting in productivity and payroll losses.Įmployees’ engage in time-theft either intentionally or unintentionally, when their logged work hours don’t account for: Time-theftĪnother primary concern with manual timesheets is the higher chances of time-theft incidents. And depending on your jurisdiction, inaccurate payments may even lead to labor law violations and increase the risk of legal actions. Moreover, modifying and updating a spreadsheet is a tedious task and can lead to further loss of valuable time and resources.īesides, your employees may not appreciate it if such instances happen regularly. In any case, it’ll cause avoidable delays in payment processing. It’ll ultimately result in an inaccurate payroll, which may go unnoticed till the final processing or, worse, till the payment is credited to the employee account. It increases the probability of a human error creeping through the time entry records. Chances of human errorīesides the concerned employee, manual timesheets may pass through admins, managers, HR and payroll department, etc., for reviews and updates. Relying on time entry spreadsheets for processing employee payments has many limitations, as discussed below: 1. 4 major drawbacks of using manual payroll timesheets Once the manager and employee review and sign the template, the payroll department can process it. This is the final amount that you need to pay to the employee. The ‘Total Pay’ is automatically calculated based on the hourly rate you’d set earlier and the total work hours at the end of the pay period. The total hours worked by the employee will be automatically added to the column at the end of the day. You also have the option to update this manually.Įmployees need to fill in their clock in and clock out times for each shift in a day. The ‘Week starting’ field automatically updates the date (based on the system date) and fills up the ‘date’ and ‘day’ columns accordingly. You can start by entering the employee name and their hourly rate (Rate Per Hour) in the respective fields. Open a daily, monthly, bi weekly, or weekly timesheet template and make a copy to customize it as per your needs. Monthly payroll timesheet templateĬompanies that pay their employees on a monthly basis can opt for this detailed and convenient monthly timesheet template.Ĭlick here to download the monthly payroll timesheet template How to use our simple timesheet templates? This biweekly timesheet template is suitable for businesses that pay their employees every two weeks or semi-monthly.Ĭlick here to download the biweekly payroll timesheet template 4. You can even customize this weekly timesheet to fit your needs.Ĭlick here to download the weekly payroll timesheet template 3. If you calculate work hours and employee payments every week, you can use this weekly template to process your payroll. If you temporarily hire workers and need to pay them daily, you can download and use this simple Daily Timesheet Template.Ĭlick here to download the daily payroll timesheet template 2. To download, make sure you create your own copy of the sheet by going to File > Make A Copy. 4 downloadable payroll timesheet templatesīelow are free downloadable and printable timesheet templates in daily, weekly, bi-weekly, and monthly formats for easy payroll calculations.
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